Services

1. The library meeting room is primarily to be used for library functions. Occasionally, if
the Coatesville Community Building is not available, it may be used by groups and
organizations of a civic, cultural, or educational nature, whose membership is
composed primarily of residents of Clay Township. An adult resident of Clay Township
must assume responsibility for use of the room, and the responsible person must be
present at all times during the room’s use.
2. Meetings must not interfere with library activities.
3. The room will not be available during holidays when the library is closed.
4. Groups using the meeting room may not charge admission fees, have collections for the
purpose of making sales, or offer sales presentations.
5. Users must sign the Rental Agreement Form. A user fee of $225 per session/day will be
charged for use of the facility. Of this amount, $125 is for use of the room and $100 is a
key fee/deposit refundable upon a satisfactory inspection of the premises. The key
must be returned in person by the prearranged time in order to be eligible for the full
refund. Keys may NOT be left in the drop box.
6. Tables, chairs, or library property of any kind may not be removed from the meeting
room. Six tables and 69 chairs are available in the storage room.
7. Open flames of any kind – whether from lighters, candles, or chafing dishes – are not
permitted anywhere in the library.
8. Reservations may be made through the Librarian at desk. Any unusual requests are subject to
the review and approval of the Library Director. Final authority will rest with the
Library Board of Trustees. Permission to use the library meeting room does not in any
way signify library endorsement of the group using the facilities.
9. Each group is responsible for setting up and returning the meeting room, restrooms,
canopy area, and foyer area to their original condition. The meeting room cannot be
used after 9:30 p.m. The room must be clean, the doors must be locked, and all
attendees must vacate the premises by that time. Any exception requires prior
approval by the Library Director.
10. Groups, or their representative, must assume responsibility for any damage,
destruction, or defacement of library property which may occur as a result of their
occupancy. Failure to abide by the above rules will result not only in charges for any
damages, but may also result in loss of future privileges for the group or persons
responsible. Determination of responsibility will be decided by the Library Board of
Trustees.
11. The use of tobacco and alcoholic beverages in any form is prohibited anywhere on
library property.